FACSIMILE TRANSMISSION
Traka Resources Limited
ABN: 63 103 323 173
15 October 2015
Company Announcements Office ASX Limited
PO Box H224 Australia Square SYDNEY NSW 2000
Dear Sir / Madam
Notice of Annual General Meeting
The notice of meeting for the Annual General Meeting of Traka Resources Limited, to be held on Wednesday 17 November 2015, is attached.
Yours faithfully
Peter Ruttledge Company Secretary
Suite 2, 43 Ventnor Avenue, West Perth, Western Australia 6005 PO Box 601, West Perth, Western Australia, 6872
Tel: +61 8 9322 1655 Fax: +61 8 9322 9144
TRAKA RESOURCES LIMITED
ABN 63 103 323 173
Notice of Annual General Meeting
Notice is hereby given that the 2015 Annual General Meeting of the shareholders (Shareholders) of Traka Resources Limited (the Company) will be held at the Celtic Club, 48 Ord Street Street, West Perth, on Tuesday 17 November 2015 commencing at 2:30pm.
AGENDA
The following items of business will be considered:
Item 1 Financial, Directors' and Auditor's reports
To receive and consider the Financial Report of the Company and the Directors' Report and Auditor's Report for the financial year ended 30 June 2015.
Item 2 Resolution 1: Remuneration Report
To consider and, if thought fit, to pass the following resolution as a non-binding ordinary resolution: 'That the Remuneration Report for the year ended 30 June 2015, as set out in the 2015 Annual Report, be adopted.'
Item 3 Resolution 2: Re-election of Mr Neil Tomkinson as a director
To consider, and if thought fit, to pass the following resolution as an ordinary resolution:
'That Mr Neil Tomkinson, who retires by rotation in accordance with the Company's Constitution and, being eligible, offers himself for re-election, be re-elected as a director.'
Item 4 Resolution 3: Increase in aggregate annual remuneration that may be paid to directors
To consider, and if thought fit, to pass the following resolution as an ordinary resolution:
'That the aggregate annual amount that may be paid as remuneration to the directors of the Company for their services as directors, be increased by $50,000 to $150,000.'
An Explanatory Statement setting out further information in respect of the agenda items accompanies this notice.
ENTITLEMENT TO VOTE
For the purposes of voting at this Annual General Meeting, a Shareholder's voting entitlement will be taken to be the entitlement of the person to ordinary shares as shown on the register of members as at 2:30pm Perth time on 15 November 2015.
In accordance with the Corporations Act and the ASX Listing Rules, the Company will disregard any votes cast on certain resolutions by certain persons who are prohibited from voting on those resolutions. Details of any voting exclusions applicable to a specific resolution are set out in the accompanying Explanatory Statement.
PROXIES
A Proxy Form is enclosed herewith and forms part of this Notice. A Shareholder entitled to attend and vote at a meeting is entitled to appoint not more than two other persons, whether Shareholders or not, to attend the meeting and, on a poll, to vote instead of him/her. Where a Shareholder appoints two proxies, the proportion of the Shareholder's voting rights given in favour of each proxy must be specified. Proxies must be received by the Company, in accordance with the instructions accompanying the Proxy Form, no later than 48 hours before the meeting.
By order of the Board
P C RUTTLEDGE
Company Secretary 12 October 2015
Explanatory Statement
This Explanatory Statement has been prepared for the information of Shareholders in connection with the business to be conducted at the Annual General Meeting to be held on Tuesday 17 November 2015 (the Meeting). It should be read in conjunction with the Notice of Annual General Meeting (the Notice).
For those Shareholders who have elected not to receive a hard copy of the Annual Report, it can be accessed on the Company's website at www.trakaresources.com.au
The following matters should be noted in respect of the agenda items in the Notice:
Item 1 Financial, Directors' and Auditor's reports
The Financial Report, Directors' Report and Auditor's Report for the year ended 30 June 2015, as set out in the 2015 Annual Report, are presented for consideration at the Meeting.
Shareholders will be given reasonable opportunity to ask questions about, or make comments on, these reports and on the management of the Company. Shareholders will also be given reasonable opportunity to ask questions of the Company's external auditor with respect to the conduct of the audit, the preparation and content of the auditor's report, the independence of the auditor in relation to the conduct of the audit and the accounting policies adopted by the company in preparation of the financial statements.
Item 2 Resolution 1: Remuneration Report
The Directors' Report for the year ended 30 June 2015 contains the Remuneration Report, which sets out the Company's policy for the remuneration of the directors and certain of its executives.
The Corporations Act requires that a resolution be put to Shareholders that the Remuneration Report be adopted, but expressly provides that the vote is advisory only and does not bind the directors or the Company.
The Act further provides shareholders with the opportunity to remove the directors from office if 25% or more of the votes are cast against adoption of the Remuneration Report at two consecutive annual general meetings (Two Strikes Rule).
Under the Two Strikes Rule, where 25% or more of the votes are cast against adoption of the Remuneration Report at two consecutive annual general meetings, the Company is required to put an ordinary resolution (Spill Resolution) to the second such meeting as to whether another general meeting should be held within 90 days at which all directors, other than the Managing Director, who were in office at the date of approval of the applicable directors' report must stand for re-election.
Since the Remuneration Report put to the previous annual general meeting of the Company was adopted by a majority of more than 75% of votes, there is no requirement to put a Spill Resolution to this Annual General Meeting.
Shareholders will be given reasonable opportunity to ask questions about, or make comments on, the Remuneration Report.
Item 3 Resolution 2: Re-election of Mr Neil Tomkinson as a director
Mr Neil Tomkinson will retire by rotation at the Annual General Meeting in accordance with Clause
11.3 of the Company's Constitution and, being eligible, offers himself for re-election. Mr Tomkinson has been a director of the Company since its formation.
Details of the qualifications and experience of Mr Tomkinson are set out in the 2015 Annual Report for the Company.
The directors (other than Mr Tomkinson) recommend the re-election of Mr Tomkinson.
Item 4 Resolution 3: Increase in aggregate annual remuneration that may be paid to directors
Pursuant to Clause 11.14 of the Company's Constitution, shareholder approval is being sought to increase the aggregate annual amount that may be paid to directors as remuneration for their services be increased from $100,000 to $150,000. Whilst there is no current intention to increase the fees of the existing directors, it is recognised that the $100,000 limit was set in 2003 and could prove restrictive should the Company seek to appoint new directors.
TRAKA RESOURCES LIMITED
ABN 63 103 323 173
Ground Floor, 43 Ventnor Avenue Telephone: 61 8 9322 1655
West Perth WA 6005 Facsimile: 61 8 9322 9144
Mailing Address: Email: [email protected]
PO Box 601, West Perth WA 6872 Web: www.trakaresources.com.au
Proxy Form
I/we....................................................................................................................………...…(full name, block letters)
of........................................................…................................................................…........……………………..........
being a member of Traka Resources Limited hereby appoint
....................................................……………………………………...........…………………………….……………….. or, failing him, the Chairman of the Meeting as my/our proxy to vote for me/us and on my/our behalf at the Annual General Meeting of the company to be held at 2.30 pm on Tuesday 17 November 2015, and at any adjournment thereof in accordance with the directions indicated below.
MY/OUR INSTRUCTIONS AS TO VOTING ON THE RESOLUTIONS
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If two proxies are being appointed, the proportion of voting rights this proxy is appointed to represent is The proxy is directed to vote in relation to the resolutions referred to in the Notice as follows:
ORDINARY BUSINESS
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FOR
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AGAINST
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ABSTAIN
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Resolution 1:
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Adoption of the Remuneration Report
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Resolution 2:
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Re-election of Mr Neil Tomkinson as a director
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Resolution 3:
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Increase in aggregate annual remuneration that may be paid to directors
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Chairman's Voting Intentions
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I/we understand that the Chairman of the Meeting intends to vote undirected proxies in favour of all items of business.
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Additional Instructions:
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Resolutions 1 and 3: Where I/we have not specified above how my/our proxy is to vote in relation to Resolutions 1 and 3 and my/our proxy is a member of the key management personnel of the Company, or a closely related party of that member, I/we understand that:
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where my proxy is the Chairman of the Meeting, I/we hereby expressly authorise him to exercise my my/our proxy, even if the resolutions are connected directly or indirectly with the remuneration of a member of the key management personnel of the Company;
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where my proxy is not the Chairman of the Meeting, he is not permitted to cast my/our vote on these resolutions, and my/our vote will not be counted in computing the required majority if a poll is called on these items.
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AUTHORISED SIGNATURE/S This section must be signed in accordance with the instructions overleaf to
enable your voting instructions to be implemented.
Individual or Shareholder 1
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Shareholder 2
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Shareholder 3
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Sole Director and Sole Company Secretary
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Director
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Director/Company Secretary
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Contact Name Contact Daytime Telephone Date
This form is to be used in accordance with the instructions overleaf.
Instructions for completing and lodging this Proxy Form
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In order to direct the proxy in relation to all votes covered by this instrument in a particular manner, place a tick or a cross in one of the boxes headed 'For', 'Against' or 'Abstain'. Where no mark is made in any of the boxes for a resolution (that is no direction is given to the proxy) the proxy may vote as he sees fit, subject to restrictions that may apply such as in the case of Resolutions 1 and 3 - see below. Please note that, If you mark the 'Abstain' box for a particular resolution, your votes will not be counted in computing the required majority on a poll.
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A shareholder entitled to attend and vote at the meeting is entitled to appoint not more than two proxies to attend and, on a poll, to vote in their stead.
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Where two proxies are appointed, neither proxy shall be entitled to vote on a show of hands and, on a poll, the appointment shall be of no effect unless each proxy is appointed to represent a specified proportion of the shareholder's voting rights, in which case the shareholder should indicate the proportion of voting rights this proxy represents in the box provided.
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A proxy may, but need not, be a shareholder of the Company.
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The Proxy Form must be signed by the shareholder or his attorney duly authorised in writing (or, if the holder is a corporation, pursuant to Section 127(1) of the Corporations Act 2001).
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The Proxy Form (and any power of attorney or other authority pursuant to which the Proxy Form has been signed) must:
either be deposited at the registered office of the Company, Ground Floor, 43 Ventnor Avenue, West Perth, WA 6005 ,
or be sent by post to Traka Resources Limited, PO Box 601, West Perth, WA 6872, or be sent by facsimile to Traka Resources Limited at (08) 9322 9144
or be sent by email to [email protected]
in time to be received not later than 48 hours before the time fixed for the holding of the meeting.
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Proxy voting by key management personnel on remuneration related resolutions Resolutions 1 and 3 - Remuneration Report and aggregate annual director remuneration
In accordance with subsection 250R(4) of the Corporations Act, a vote on Resolutions 1 and 3 must not
be cast (in any capacity) by, or on behalf of, either
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a member of the key management personnel of the Company, details of whose remuneration are included in the Remuneration Report; or
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a closely related party of such a member.
Subsection 250R(5) however provides that a person described above may cast a vote on Resolutions 1 and 3 as a proxy if the vote is not cast on behalf of a person described above, and either:
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the person does so as a proxy, appointed by writing that specifies how the proxy is to vote on the resolution; or
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the person is the chairman of the meeting, and the appointment of the chairman as proxy
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does not specify how the proxy is to vote on the resolution; and
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expressly authorises the chairman of the meeting to exercise the proxy even if the resolution is connected directly or indirectly with the remuneration of a member of the key management personnel of the Company.
Shareholders eligible to cast a vote on Resolutions 1 and 3 are encouraged to specify how their proxy is to vote on these resolutions by marking the 'For' or 'Against' boxes alongside Resolutions 1 and 3 overleaf.