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a7f3be73-4f62-47a0-91e8-ed6c1ce87ab4.pdf
OTTO ENERGY LIMITED ACN 107 555 046
(Company)
CORPORATE GOVERNANCE STATEMENT FOR THE FINANCIAL YEAR ENDING 30 JUNE 2016
This Corporate Governance Statement is current as at 29 April 2016 and has been approved by the Board of the Company.
This Corporate Governance Statement discloses the extent to which the Company has, during the financial year ending 30 June 2016, followed the recommendations set by the ASX Corporate Governance Council in its publication Corporate Governance Principles and Recommendations (Recommendations). The Recommendations are not mandatory, however the Recommendations that have not been followed for any part of the reporting period have been identified and reasons provided for not following them along with what (if any) alternative governance practices were adopted in lieu of the recommendation during that period.
The Company has adopted a Corporate Governance Plan which provides the written terms of reference for the Company's corporate governance duties.
The Company's Corporate Governance Plan is available on the Company's website at www.ottoenergy.com.
RECOMMENDATIONS (3RD EDITION)
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COMPLY
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EXPLANATION
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Principle 1: Lay solid foundations for management and oversight
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Recommendation 1.1
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YES
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The Company has adopted a Board Charter that sets out the
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A listed entity should have and disclose a charter which sets out the respective roles and responsibilities of the Board, the Chair and management, and includes a description of those matters expressly reserved to the Board and those
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specific roles and responsibilities of the Board, the Chair and management and includes a description of those matters expressly reserved to the Board and those delegated to management.
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delegated to management.
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The Board Charter sets out the specific responsibilities of the Board,
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requirements as to the Board's composition, the roles and
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responsibilities of the Chairman and Company Secretary, the
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establishment, operation and management of Board
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Committees, Directors' access to Company records and
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RECOMMENDATIONS (3RD EDITION)
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COMPLY
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EXPLANATION
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information, details of the Board's relationship with management, details of the Board's performance review and details of the Board's disclosure policy.
A copy of the Company's Board Charter, which is part of the Company's Corporate Governance Plan, is available on the Company's website.
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Recommendation 1.2
A listed entity should:
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undertake appropriate checks before appointing a person, or putting forward to security holders a candidate for election, as a Director; and
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provide security holders with all material information relevant to a decision on whether or not to elect or re- elect a Director.
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YES
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The Company has guidelines for the appointment and selection of the Board in its Corporate Governance Plan. The Company's Nomination Committee Charter (in the Company's Corporate Governance Plan) requires the Nomination Committee (or, in its absence, the Board) to ensure appropriate checks (including checks in respect of character, experience, education, criminal record and bankruptcy history (as appropriate)) are undertaken before appointing a person, or putting forward to security holders a candidate for election, as a Director.
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Under the Nomination Committee Charter, all material information relevant to a decision on whether or not to elect or re-elect a Director must be provided to security holders in the Notice of Meeting containing the resolution to elect or re- elect a Director.
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Recommendation 1.3
A listed entity should have a written agreement with each Director and senior executive setting out the terms of their appointment.
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YES
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The Company's Nomination Committee Charter requires the Nomination Committee (or, in its absence, the Board) to ensure that each Director and senior executive is a party to a written agreement with the Company which sets out the terms of that Director's or senior executive's appointment.
The Company has had written agreements with each of its Directors and senior executives for the past financial year.
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RECOMMENDATIONS (3RD EDITION)
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COMPLY
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EXPLANATION
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Recommendation 1.4
The company secretary of a listed entity should be accountable directly to the Board, through the Chair, on all matters to do with the proper functioning of the Board.
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YES
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The Board Charter outlines the roles, responsibility and accountability of the Company Secretary. In accordance with this, the Company Secretary is accountable directly to the Board, through the Chair, on all matters to do with the proper functioning of the Board.
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Recommendation 1.5
A listed entity should:
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have a diversity policy which includes requirements for the Board or a relevant committee of the Board to set measurable objectives for achieving gender diversity and to assess annually both the objectives and the entity's progress in achieving them;
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disclose that policy or a summary or it; and
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disclose as at the end of each reporting period:
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the measurable objectives for achieving gender diversity set by the Board in accordance with the entity's diversity policy and its progress towards achieving them; and
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either:
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the respective proportions of men and women on the Board, in senior executive positions and across the whole organisation (including how the entity has defined "senior executive" for these purposes); or
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if the entity is a "relevant employer" under the Workplace Gender Equality Act, the entity's most recent "Gender Equality
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PARTIALLY
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The Company has adopted a Diversity Policy which provides a framework for the Company to establish and achieve measurable diversity objectives, including in respect of gender diversity. The Diversity Policy allows the Board to set measurable gender diversity objectives and to assess annually both the objectives and the Company's progress in achieving them.
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The Diversity Policy is available, as part of the Corporate Governance Plan, on the Company's website.
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The Board did not set measurable gender diversity objectives for the past financial year, because:
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the Board did not anticipate there would be a need to appoint any new Directors or senior executives due to limited nature of the Company's existing and proposed activities and the Board's view that the existing Directors and senior executives have sufficient skill and experience to carry out the Company's plans; and
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if it became necessary to appoint any new Directors or senior executives, the Board considered the application of a measurable gender diversity objective requiring a specified proportion of women on the Board and in senior
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(c)
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RECOMMENDATIONS (3RD EDITION)
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COMPLY
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EXPLANATION
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Indicators", as defined in the Workplace Gender Equality Act.
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executive roles will, given the small size of the Company and the Board, unduly limit the Company from applying the Diversity Policy as a whole and the Company's policy of appointing based on skills and merit; and
(ii) the respective proportions of men and women on the Board, in senior executive positions and across the whole organisation (including how the entity has defined "senior executive" for these purposes) for the past financial year is disclosed in the Company's Annual Report.
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Recommendation 1.6
A listed entity should:
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have and disclose a process for periodically evaluating the performance of the Board, its committees and individual Directors; and
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disclose, in relation to each reporting period, whether a performance evaluation was undertaken in the reporting period in accordance with that process.
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YES
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The Company's Board is responsible for evaluating the performance of the Board, its committees and individual Directors on an annual basis. It may do so with the aid of an independent advisor. The process for this is set out in the Company's Corporate Governance Plan, which is available on the Company's website.
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The Company's Corporate Governance Plan requires the Company to disclose whether or not performance evaluations were conducted during the relevant reporting period. The Company has completed performance evaluations in respect of the Board, its committees (if any) and individual Directors for the past financial year in accordance with the above process.
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Recommendation 1.7
A listed entity should:
(a) have and disclose a process for periodically evaluating the performance of its senior executives; and
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YES
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(a) The Company's Chief Executive Officer is responsible for evaluating the performance of the Company's senior executives on an annual basis. The Company's Remuneration Committee (or, in its absence, the Board) is responsible for evaluating the remuneration of the Company's senior executives on an annual basis. A senior executive, for these
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